Course Gradebook and Roster

Gradebook

The NextThought Gradebook is located within your course under the Assignments page and has a variety of features described in detail below. The Gradebook is organized into three sections: “Assignments,” “Grades & Performance,” and “Activity & Notifications.”

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Gradebook Features:

  • Sort, search, filter, and view assignments
  • Sort, search, filter, and view learners
  • Grade assignments and offer feedback
  • Grade predictor
  • Export grades and download learner work
  • Email individuals and/or course
  • View Course Roster
  • View Reports (See next section)

Gradebook Organization

The Gradebook is organized into three sections:  “Assignments,” “Grades & Performance,” and “Activity and Notifications.”

Assignments Section

The Assignments section displays an interactive list of all assignments in your course.

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You can sort this list by lesson, due date, completion, publication status, and creation date. Searching for a specific assignment is easy with the search tool.

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Click on an assignment within the list to view specific learner activity. You can sort the list of students by name, username, completion, score, and feedback by selecting that column’s title. You can also filter by enrolled and open students, and search for specific learners by name by clicking the enrolled/open student dropdown.

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Click “View Assignment” to view or practice the assignment. If the assignment included a file upload, a download files button will be available to you to download all learner files to your computer.

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You can also “Edit Assignment” as well as change the due date.

Note

When more than 50 learners are in the course, learners are filtered by page in the Gradebook. To display more learners per page, click the gear icon located in the upper right-hand corner.

Grades & Performance Section

The Grades & Performance section displays an interactive list of all learners in your course.

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This section allows you to view a detailed list of “All Students,” “Enrolled,” or “Open.” Clicking on the column titles will sort by student name, username, projected grade, or (if available) final grade. You also have the option to sort learners by their assignment status (actionable items, overdue items, and ungraded items) by using the top dropdown.

Click on the email icon to email the course or a subset of learners. Click on the download button to export course grades.

Clicking on a learner from this view allows you to view that learner’s assignment submissions and grades. You can sort the learner’s assignments by name, completion status, score, and feedback. Grade any assignment by clicking in the score column, and excuse or reset a grade using the dropdown. View the learner’s “Profile,” or click on “Email” to email the learner. Click on a specific assignment to view the student’s work.

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Note

When more than 50 learners are in the course, learners are filtered by page in the Gradebook. To display more learners per page, click the gear icon located in the upper right-hand corner.

Activity & Notifications

The Activity & Notification section is the go-to place to see all important updates and notices relating to assignments.

Assignment notifications are organized by date, with the most recent activities near the top of the stream. Clicking on a notification will navigate you to that activity.

Instructor Notifications Include:

  • Learner submission
  • Learner feedback
  • Instructor feedback
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Learner Notifications Include:

  • New assignment
  • Overdue assignment
  • Assignment submission
  • Learner feedback
  • Instructor feedback
  • New grades
  • Posted final grade
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Warning

Please note: Due to the large amount of activity generated in instructor accounts, learner submission notifications will only appear in the Activity & Notifications section of the Gradebook and will not appear in your general notifications located within the bell icon in the upper right-hand corner of your account. Learners, however, will continue to receive important notifications such as feedback or an assigned grade in both streams. To learn more about the general notification stream, please visit the guide’s “Notifications” section.

Grading Assignments

Instructors may add or modify a grade, reset and excuse assignments, and leave feedback.

Adding a Grade

Grades can be added within the Learner View or Assignment View.

Once you have added a grade by typing in a numerical or alphabetical value, the grade will automatically save.

Grades can be manually or automatically assigned. If an assignment has concrete answers (as opposed to essay questions), you can enable automatic grading. This feature would assign an automatic and viewable grade upon completion of the assignment.

Note

Please note: An instructor can modify an automatic or manual grade at any time by clicking on the grade and typing in a new value.

Student View: Grade by Learner

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This view is best to use when you would like to grade assignments by learner.

  1. Navigate to the “Grades & Performance” section of your Gradebook.
  2. Click on a learner’s name.
  3. Click within the “Score” column of an assignment to assign a numerical or alphabetical grade. You can also use the tab key or the arrow keys to navigate up or down to the previous or next assignment’s score.

(To view the submission before assigning a grade, continue to step 4.)

  1. To view the learner’s submission, click on the assignment name. Review the learner’s response and assign a grade at the top right-hand corner under “Assignment Grade.”

Note

Please note: The instructor may set up a date and time (with a time zone) that the assignment is due.

Assignment View: Grade by Assignment

This view is best to use when you would like to grade learners by assignment.

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  1. Navigate to the “Assignments” section of your Gradebook.
  2. Click on the assignment name.
  3. Assign learner grades for this assignment by clicking on the “Score” column for each learner and typing in a numerical or alphabetical value. You can also use the tab key or the arrow keys to navigate up or down to the previous or next learner’s score.

(To view a submission before assigning a grade, continue to step 4.)

  1. To view a learner’s submission, click on the learner’s name. Review the response and assign a grade at the top right-hand corner under “Assignment Grade.”

Resetting or Excusing a Grade

Reset grades to allow learners to retake their assignment. Excuse a grade when the score for a particular assignment should not count against a learner’s course grade.

You may reset or excuse a grade in the same views that you can assign a grade.

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For example:

  1. Navigate to the “Grades & Performance” section of your Gradebook.
  2. Click on the learner’s name.
  3. Click on the dropdown menu to the far right of the assignment name and select “Reset Assignment” or “Excuse Grade.” (To review the learner’s submission before resetting or excusing a grade, continue to step 4.)
  4. To review the learner’s submission before resetting or excusing a grade, click on the assignment’s name and use the dropdown menu located under “Assignment Grade” in the upper right-hand corner to reset or excuse a grade.

Leaving Feedback

Both instructors and learners can leave feedback on assignments. Once a learner submits his or her assignment, or the assignment is graded, a feedback option appears on the assignment for both the learner and instructor.

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In order to leave a learner feedback, follow these steps:

  1. View a learner’s assignment. (To review how to open a learner’s assignment, see the section titled “Adding a Grade” above.)
  2. Click the “Add a comment” textbox at the bottom of the assignment.
  3. Type your feedback or upload a file and select “Save” to add feedback to the assignment. This will notify the learner.

Note

Please note: If a learner leaves you feedback on an assignment, you will be notified in the “Activity & Notifications” section of your Gradebook. To navigate to the feedback, click on the activity notification.

Grade Predictor

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The grade predictor displays for both learners and teachers and allows the learner to estimate his or her end of the year course grade. Please let NextThought know if you are interested in making this feature available.

The grade predictor predicts the course grade of the learner based on the total points available and the total points earned by the learner. In other words, the grade predictor takes the learner’s currently earned points and divides by the currently available total points of assignments. This creates a percent between 0% and 100%.

Location:

  • For the learner, the grade predictor will be available in the learner’s “Grade & Performance” tab under “Course Grade.”
  • For the instructor, click on the “Grades & Performance” tab. Learners will have a “Projected Grade” column.

Note

For additional specifications regarding the grade predictor, please contact NextThought.

Final Grades

Within the Gradebook, instructors can add final course grades. If you are interested in this feature, please contact NextThought.

Assign a final grade by navigating to the Grades & Performance section of the Gradebook. Add a number grade or a letter grade for each learner under the column titled “Grade.” Alternatively, add a final grade by selecting a learner’s name. This opens a list of the learner’s course assignments and individual grades. Enter the final grade at the top right-hand corner under “Course Grade.” The learner will receive a notification and will be able to view his or her final grade.

Downloading Student Files

Download learner files directly from your Gradebook.

When an assignment includes the option for learners to upload a file, you can download a learner’s submitted file(s) by navigating to his or her assignment and selecting the blue “Preview” button within the assignment download section.

You can also download all learner submissions for one assignment into a folder on your computer. In order to do so, follow the steps below:

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  1. Navigate to the “Assignments” section of your Gradebook.
  2. Click on the assignment name.
  3. To the far right of the assignment’s name is a download files button.
  4. Click the download button to download student files to your computer.

Note

These submissions will be saved in a zip file (typically in your Downloads folder) with the assignment name and course section number. Each learner submission within the zip file (“[CourseID][[Assignment Name]”) will be saved as “ [Learner Username]-[Learner First and Last Name]-[Title of Submission].”

Exporting Grades

Export the Gradebook into a CSV file.

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To export grades into a CSV file, follow the steps below:

  1. Navigate to the Grades & Performance section of the Gradebook.
  2. Use the dropdown to filter by all, enrolled, or open learners.
  3. In the upper right-hand corner, select the download button to the left of the gear button.

Note

The file will be saved to your computer (typically in your Downloads folder) with the name “[CourseID]_[Open/ForCredit/Full”].”

The CSV file will include columns for learner username, ID number (if available), as well as first and last name. The file will also contain columns for each assignment and for the final grade (if applicable). Learner grades will appear in the appropriate row and column. Excused assignments will be indicated with the word “Excused.”

Course Roster

The course roster lists all learners in your course and allows you to email your course or access Student Participation Reports. The course roster also displays course progress. Learn more about progress in “Course Progress and Reports.”

Access Course Roster

  1. Click on the Course Info View in your course.
  2. Click the “Admin Tools” tab.
  3. Click “View Now” under Roster.
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Roster Features:

  • Filter: Filter the view by “All Students,” “Enrolled Students,” or “Open Students” by clicking the dropdown.
  • Sort: Click on any of the columns (e.g., “Student” or “Username”) to sort the learners by that category.
  • Reports: Click on the bar chart to the far right of a learner’s row to access the Student Participation Report. (See “Course Progress and Reports” to learn more.)
  • Course Progress: Click on learner progress to view a summary of the learner course completion.
  • Email: Click the blue “Email” button to email your learners. (See “Email.”)
  • Invite: Email unique course invitation codes to invite new learners to the course.