Setting up the Basic Info & Course Options

Basic Course Information

Basic course information includes the course ID, title, description, and tags. This information will display to learners.



Course Identifier

Give your course an ID. The Course Identifier field allows you to create an organizational system for your courses. IDs can have both numbers and letters. Use this field to align with an external identification system, or create your own.


Course Title

Name your course. This course title will display on learners’ homepage as well as the catalog.


About this Course

Describe your course. This description will help learners decide if they wish to enroll in the course.



Tag courses with one or multiple tags (e.g., “Marketing”). Search for an existing tag or create a new one. These tags will create categories within the course catalog, and allow learners to browse available courses by category.



Course Assets

Upload an image to represent your course. This image will display in the course catalog, and will be in the background of your course.

  1. Click on the “Edit” button next to “Assets.”
  2. Upload the desired image.
  3. Crop your image.
  4. Click “Continue.”
  5. Preview and adjust the size of each asset.
  6. Click “Apply Image” after all adjustments have been made.
  7. Click "Done."


Course Access

Determine how learners will access your course.

To set the access for a course:

  1. Click “Edit” next to “Access.”
  2. Select "Free" to allow any user on your site to enroll in and take your course. Choose "Invitation Only" for courses that you want to to be private and only accessed by certain users.
  3. Click “Save.”


Course Credit

Allow learners to earn credit when they complete the course.

To assign a credit type to a course:

  1. Click “Edit” next to “Credits.”
  2. Use the dropdown to select an existing credit type and unit, or “Add Credit.” (If you do not see the credit type you want, please return to your Admin Tools to create a site credit type. See “Manage Site Credit” section within the Admin Guide to learn more.)
  3. Define the amount of credit.
  4. Click “Save.”



Warning: Two conditions must be met for your course to automatically award credit:

  • Course completion must be turned on.
  • Some course materials must be required.


Note: You can opt to award certificates (as well as credit) for course completion. If you allow certificates, the learner can “View Certificate” to view their completion certificate and credit. They can also view their certificates within their profile. Certificates are automatically created on the platform.


Redemption and Invitation Codes

Invite learners to enroll in your course through a redemption code. Redemption codes allow learners to enroll in private courses in the course catalog’s Redeem tab.

Two types of codes exist:

  • unlimited use
  • user specific, one-time use

Unlimited use redemption codes can be found on the Course Info page.

To generate an unlimited use code:

  1. Click “Edit” next to “Redemption Code.”
  2. Click “Create Code.”

Codes can also be deleted by clicking on the trashcan icon next to the code in edit mode. Once a code is deleted, learners can no longer use it to enroll in the course. Deleting the code will not affect current learner enrollment.



To send a user specific code:

  1. Click on the Roster subtab on the Course Info page.
  2. Select the “Invite” button.
  3. Enter email addresses and your personal message.
  4. Click “Send.”



Along with your personal message, the platform will send a personalized course code (a separate code to each email) and a link to the course. When the user creates an account, they must sign up with the email you sent the invitation to in order to redeem access.


Start and End Date

Define when your course begins and ends.

  1. Click “Edit” next to either “Start Date” or “End Date.”
  2. Click the dropdown and select a date.
  3. Set a time.
  4. Click “Save.”



Note: You can use the Start Date and time to define when the course becomes available for users. 

Note: Setting an End Date will not revoke access to the course. The course is available indefinitely as long as a learner is enrolled. If you would like to automatically revoke access to a course on a certain date, please contact NextThought.


Meet Times

Use this space to suggest times the course will meet, either online or in person. This field will not change course availability, but is an optional tool to encourage course engagement.

  1. Click “Edit” next to “Meet Times.”
  2. Select a day or days Sunday through Saturday.
  3. Enter a timeframe.
  4. Click “Save.”


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